Conditions of Hire
The Hall is a volunteer run establishment, therefore we ask hirers to please read the conditions of hire below. Our main ask of all hirers is that they leave the hall in the condition they found it, this helps keep our village hall in a usable state and to keep it being used by the community and others.
General
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Hirers must be at least 18 years of age
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If a booking is cancelled more than 6 weeks before an event, all payments will be refunded except a 10% administration charge. If a booking is cancelled within 6 weeks of the event, there will be no refund.
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The Hall is licensed by the local authority for 75 people sitting and 100 people standing. For most purposes this means that the maximium capacity is 75. As such, the hall's facilities are catered to 75.
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The event must leave enough time after finishing for everyone to be off the premises and the hall secure by the end of the hire session, and if in the evening, by midnight.
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Although we hope and expect that the £100 deposit required for events of more than one day will be returned in full, we reserve the right to withhold an amount if some conditions of hire are not fulfilled and/or additional costs are incurred by the Hall. This might include loss of booking fees if the hall or meadow is unusable outside of your booking.
Keeping the Hall Clean
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We expect hirers to respect the building and to clear up and tidy at the end of a booking.
We expect a certain amount of cleaning to be done, including obvious things like sweeping the floors and leaving the ovens and microwaves clean; and following instructions on the dishwasher.
The end of hiring check list itemisies things to be done at the end of a booking.
We expect the hall and the meadow to be left in a state that allows our cleaners to get on with their routine work without having to spend extra time sorting out things that would be reasonable to expect hirers to have done before leaving the hall.
We appreciate your help with this as the hall is run entirely by volunteers.
Facilities
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You should already know how to use the dishwasher, water boiler, refrigerators, cookers and freezer, where light switches are, and also where spare rubbish bags are kept. Please ask if you have any queries about the use of any of these items.
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We encourage potential hirers to come for a site visit, where these things are usually discussed and can be walked through how to use etc.
Entertainment
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The playing of amplified music outside the main hall and the letting off of fireworks or Chinese Lanterns anywhere on the site, including the meadow, are strictly forbidden.
This condition is imposed to protect the meadow and surrounding grounds which are densely covered in trees, along with nearby thatched cottages, which make an unsuitable environment for releasing fireworks.
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The Hall has a standard premises licence for entertainment and the playing of both recorded and live music.
The Hall does not have a licence for selling alcoholic drinks. If you want to sell alcoholic drinks, you must obtain a TEN (Temporary Events Notice) from North Devon Council. You must apply and pay for the licence yourself, it is not included in your booking.
Kitchen Facilities
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The hall has some tablecloths which can be used by arrangement with one of the hall. You will be responsible for the laundering and return of these. The use of the hall’s crockery and cutlery is included in the hire charge although you will need to ensure all is put back in their correct places, as indicated in the kitchen, after being washed and dried.
Dealing with Rubbish
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For small events all rubbish should be put into the black bin bags provided and be placed in the black wheelie bins outside of the hall. Any excess rubbish must be removed from the site.
It is in both your and our interests that glass, plastic and other recycling is sorted and cleaned and left separately from the general rubbish.
Food waste should be disposed of in any plastic bags and placed in the green caddy, not the green wheelie bin.
Marquee in the Meadow
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If you have requested that you want a marquee on the meadow, you will need to have discussed this with the hall and the arrangements for its erection and dismantling. Please be considerate of the local residents in terms of noise and timing of setting up activities.
Car Parking
The car park and overflow car park are now owned by the Hall and operate an Automatic Number Plate Recognition system. For hirers of the hall there is an arrangement whereby as long as they and their guests park, enter the hall and immediately go to the hall kitchen, they will find a tablet which allows them to enter their name and their vehicle registration accurately. This entitles them to park free of charge until midnight on that day. Failure to do this on arrival will result in a fine being issued by Initial Parking.
PLEASE NOTE - OVERNIGHT PARKING IS NOT ALLOWED.